Privacy Policy

Last Updated: 10 February 2026

1. Introduction

Initiative Access ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard information when you visit our website or use our services.

2. Information We Collect

We may collect the following types of information:

Contact information (name, email address, phone number)
Company information when relevant to service inquiries
Communication preferences and correspondence with us
Technical data including IP address, browser type, and device information
Usage data about how you interact with our website

3. How We Use Your Information

We use collected information for the following purposes:

To respond to your inquiries about our event coordination services
To provide information about our training programmes and services
To communicate with you regarding service delivery if you engage our services
To improve our website functionality and user experience
To comply with legal obligations and protect our legal rights

4. Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your personal data based on:

Your consent when you submit information through our contact forms
Legitimate interests in operating our business and providing services
Contractual necessity when delivering services you have engaged
Legal obligations we must fulfill

5. Data Sharing and Disclosure

We do not sell your personal information. We may share data with:

Service providers who assist in operating our website or business
Professional advisors including lawyers and accountants
Law enforcement or regulatory authorities when legally required

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy or as required by law. When data is no longer needed, we securely delete or anonymize it.

8. Your Rights

Under GDPR and Polish data protection law, you have the following rights:

Right to access your personal data
Right to rectification of inaccurate data
Right to erasure ("right to be forgotten")
Right to restrict processing
Right to data portability
Right to object to processing
Right to withdraw consent at any time
Right to lodge a complaint with supervisory authority (UODO in Poland)

9. Cookies

Our website uses cookies to improve functionality and user experience. For detailed information about our cookie usage, please see our Cookie Policy.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

11. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children.

12. International Data Transfers

Your data is primarily processed within the European Economic Area. If data is transferred outside the EEA, we ensure appropriate safeguards are in place.

13. Changes to This Policy

We may update this privacy policy periodically. Changes will be posted on this page with an updated revision date. Continued use of our website after changes constitutes acceptance of the updated policy.

14. Contact Information

For questions about this privacy policy or to exercise your data protection rights, contact us:

Initiative Access
Jurajska 3A, 02-699 Warszawa, Poland
Email: info@initiativeaccess.com
Phone: +48 729 855 845

15. Supervisory Authority

If you believe your data protection rights have been violated, you may lodge a complaint with:

Urząd Ochrony Danych Osobowych (UODO)
ul. Stawki 2, 00-193 Warszawa, Poland
Website: uodo.gov.pl